Guidelines for WTT Event Hosts and Co-Hosts
- Have fun!!!!
- Have a host to be the entertainer and a co-host to manage event participants
- Sign-in or join event at least 5 minutes before your event start time
- Start promptly at 5 minutes past the hour without interruptions
- Welcome everyone to the event and remind them to:
- Treat everyone with respect
- Turn off your camera if you are eating
- Don’t interrupt or talk over other participants
- Stay muted unless the event host prompts you to unmute
- If you need to talk, raise your hand or private message the host in the chat.
- No harassment or foul language of any kind will be tolerated
- Make it so participants can only send private chat messages to the host and co-host
- Make it so participants can only unmute their microphone when prompted by the host or co-host
- If someone is having a bad day and being disruptive, put them in the waiting room for 5 minutes and then admit them back to the meeting
- If a participant continues to disrupt the program, remove them from the meeting
- Please complete the Feedback Form if you had to remove a participant from a meeting
- Remember people join WTT Events to have fun – So Have fun!!!!
Make it so participants cannot unmute their microphone
- Once you’ve started your Zoom Meeting, select Participants from the toolbar on the bottom of the screen
- The Participants panel will appear
- Select More from the lower right corner
- Select Allow Participants To Un-Mute Themselves
- The check mark will disappear and any muted participants will not be able to unmute their microphones until prompted by the host or co-host
Make it so participants cannot chat privately with other participants
- Once you’ve started your Zoom Meeting, select Chat from the toolbar on the bottom of the screen
- The Chat panel will appear
- Select the three dots from the lower right corner
- Select Hosts and Co-hosts
- Participants will now only be able to send chat messages to the entire group or privately to the host and co-host
What to do if Zoom gets Bombed by unwanted guests
- Select Security from the toolbar on the bottom of the screen
- Select Suspend Participant Activities from the list
- Remove unwelcome guests from the meeting
- Select unwelcome guest(s) from the Participant list
- Select Remove
- Repeat for all guests attempting to disrupt the event
- Take a deep breath, quickly apologize to the remaining participants, and resume the event