Zoom Guide For Hosts: Enable/Disable Automatic Closed Captioning
Automatic closed captioning in Zoom meetings provides real-time transcription of spoken content, enhancing accessibility for participants who are deaf or hard of hearing and improving comprehension for all attendees. Here’s a step-by-step guide on how to enable or disable automatic closed captioning:
1. Understanding Automatic Closed Captioning:
Automatic closed captioning uses AI technology to transcribe spoken words into text in real-time during Zoom meetings. This feature enhances accessibility and improves comprehension for all participants.
2. Enabling Automatic Closed Captioning:
- Before the Meeting:
- If you’re scheduling the meeting in advance, you can specify closed captioning settings in the meeting settings.
- In the meeting settings, locate the ‘Closed Captioning’ section and ensure that the option to enable automatic closed captioning is selected.
- During the Meeting:
- To enable automatic closed captioning during a meeting, navigate to the meeting controls.
- Click on the ‘Live Transcript’ button.
- Select the option to ‘Enable Auto-Transcription.’
3. Disabling Automatic Closed Captioning:
- Before the Meeting:
- In the meeting settings, ensure that the option to enable automatic closed captioning is deselected.
- During the Meeting:
- To disable automatic closed captioning during a meeting, click on the ‘Live Transcript’ button again.
- Select the option to ‘Disable Auto-Transcription.’
4. Communicating Automatic Closed Captioning Availability:
- Inform Participants:
- Clearly communicate to participants whether automatic closed captioning will be available during the meeting.
- Provide instructions on how to access closed captioning if it’s enabled.
5. Best Practices for Using Automatic Closed Captioning:
- Test Accuracy: Test automatic closed captioning before meetings to ensure accuracy and reliability.
- Monitor Quality: Monitor closed captioning quality during meetings and address any inaccuracies or technical issues promptly.
- Respect Privacy: Be mindful of privacy concerns when using automatic closed captioning, especially for sensitive or confidential discussions.
Enabling or disabling automatic closed captioning in Zoom meetings enhances accessibility and inclusivity, ensuring that all participants can fully engage in the meeting content. By following these steps and best practices, hosts can create a more inclusive and accessible meeting environment.
With this guide, hosts are equipped with the knowledge and tools needed to manage automatic closed captioning effectively in Zoom meetings, fostering a more inclusive and accessible meeting experience for all participants.