Zoom Guide For Hosts: Assigning Co-Hosts

Zoom Guide For Hosts: Assigning Co-Hosts

In Zoom meetings, assigning co-hosts can be a valuable strategy to delegate hosting responsibilities, manage large meetings, and ensure smooth facilitation of discussions. Here’s a step-by-step guide on how to effectively assign co-hosts in Zoom:

1. Understanding Co-Hosts:

Co-hosts in Zoom have similar privileges to hosts, allowing them to manage various aspects of the meeting, such as muting participants, managing chat, and starting/stopping the recording. Assigning co-hosts can help distribute the workload and enhance meeting efficiency.

2. Assigning Co-Hosts:
  • Before the Meeting:
    • If you’re scheduling the meeting in advance, you can assign co-hosts in the meeting settings.
    • In the meeting settings, scroll down to the ‘Co-Host’ section and enter the email addresses of the participants you wish to designate as co-hosts.
  • During the Meeting:
    • Once the meeting has started, navigate to the ‘Participants’ panel.
    • Hover your mouse over the participant you wish to assign as a co-host.
    • Click on the ‘More’ button (three dots) next to their name.
    • Select the option to ‘Make Co-Host.’
3. Co-Host Responsibilities:
  • Managing Participants:
    • Co-hosts can manage participants by muting/unmuting them, removing them from the meeting, or assigning them specific roles (if applicable).
  • Managing Chat:
    • Co-hosts have the ability to manage chat messages, including sending messages to participants and monitoring chat activity.
  • Starting/Stopping Recording:
    • Co-hosts can start and stop the recording of the meeting, if recording privileges are granted to them.

When having this feature active you should make sure what you do is ok to your host as you are  second in command!

It’s NOT about taking over the program on the host but rather helping your host!

4. Communicate with Co-Hosts:
  • Clarify Responsibilities:
    • Before the meeting, communicate with co-hosts to clarify their responsibilities and ensure everyone is on the same page.
  • Provide Instructions:
    • If co-hosts are new to their role, provide them with instructions on how to perform their duties effectively.
5. Managing Co-Hosts:
  • Monitor Performance:
    • During the meeting, monitor the performance of co-hosts to ensure they are effectively managing their assigned responsibilities.
  • Provide Support:
    • Offer support and assistance to co-hosts as needed, especially if they encounter any difficulties during the meeting.

This part is crucial for a successful meeting host and co-host MUST be supportive of one another if this feature will work successfully!

6. Conclusion:

Assigning co-hosts in Zoom meetings can streamline meeting management, enhance participant engagement, and ensure a smooth meeting experience. By following these steps and best practices, hosts can effectively delegate hosting responsibilities and create a collaborative environment where all participants feel empowered to contribute.

With this guide, hosts are equipped with the knowledge and tools needed to assign co-hosts in Zoom meetings, fostering a more efficient and engaging meeting experience for all participants.